Amelia Academy

AA Alerts

Instant Alert

Keeping parents informed and involved helps to assure student safety and improve student success. With today’s on-the-go lifestyles, it has become more difficult for schools to reach families quickly and effectively. This is why our school has decided to implement a new system called Instant AlertTM for Schools.

Instant Alert for Schools is an essential tool for notification and communication. Within minutes of an emergency, school officials can use Instant Alert to deliver a single, clear message to the students’ parents or guardians by telephone, cell phone, e-mail, pager or PDA in any combination. Instant Alert can also be used to notify you of a school closing due to inclement weather. It’s an equally effective way to keep you informed of everyday activities, such as event times and locations as well as schedule changes.

Instant Alert is Internet based, allowing each family to maintain a secure, password-protected online profile. Included in this letter is an instruction sheet for accessing the system and creating your profile. You can log into your profile at any time to update your contact information. Maintaining the accuracy of your profile will increase the ability of the school to keep you informed.

Your online profile will enable you to do the following:

  • Input your personal contact information
  • Select which type of school information you would like to receive on each of your contact devices
  • Send yourself a test text message to make sure your text messaging contact information is entered correctly
  • Add contact information of other caretakers of your children, such as a grandparent or neighbor

In addition to receiving communication alerts on your designated contact devices, the alert messages will also appear in your online profile. You can use this feature to read any alerts that may have been erased or deleted accidentally on your other contact devices.

The system is ready for you to use at We encourage everyone involved to take advantage of this opportunity, as we will be utilizing this system for most of our school-to-home communication.

If you need assistance with your profile, please send an e-mail to, or contact the office at 804-561-2270. When receiving a call from the Academy, we ask that parents check their voicemail before calling the school as it may be a message from the Instant Alert system. If you do not have access to a computer, please feel free to come to the school to use our facilities.

School Closings or Delays

When weather conditions or any type of emergency forces the closing or delay of school, the
report may be heard on television channels 6, 8 and 12, as well as on WRVA, WSVS and WFLO radio stations. In addition, a recording on the school answering machine will have updated information that also is placed on the Web site. It should be noted that we do not base our decision on what Amelia County Public Schools decide.

Careful thought is given not only to students who ride the buses but also to the numerous students who drive themselves to school and to the parents who transport their children to the Academy. Safety is the foremost driving force in the decision-making process. We would like for all parents to know that if you should decide you need more time to allow for a safe trip, your decision will be honored and your child will not be penalized. We have students from other counties and many within Amelia County are traveling long distances along secondary roads to the Academy. Working together during times of inclement weather is just another indication of the Academy family striving to provide the best education possible for our students.

Fire Drill Procedures

The signals for a fire drill will be short, interrupted rings of the bell. Be sure that the windows are closed and lights and fans are turned off before the last person leaves the room. The last one to leave the room will be responsible for closing the door. March out in single file without talking. Teachers are responsible ensuring students are escorted to the baseball field behind the Academy.

Main Building Directions for Leaving
Room K, 2, and 3 West door to driveway
Room 1 and 4 East door to playground
Room 5, 7, 8 Left side of front entrance
Room 6 and Lab Right side of front entrance
Library Right side of front entrance
Restrooms Front entrance
Room 9, 12, and 14 Right side of East door towards gym
Room 10 and 11 Left side of East door
Café Exit out of nearest exterior door
Computer Lab Left side end door
Gymnasium Directions for Leaving
Art Classroom South door of classroom to playground
Pre-kindergarten West doors to playground
Stage Southeast double doors to baseball field
Room 15 Southeast double doors to baseball field
Restrooms/Locker rooms Northeast double doors-main entrance
Gym proper Main entrance door

Caution: Do Not Block Any Driveways!

Tornado Drill Procedures

The warning for a tornado drill is a long continuous ringing of the bell. If this warning sounds, teachers are instructed to move their students to the nearest interior hallway wall as far as possible from outdoor entrances. Students are instructed to kneel down and cover their heads with their arms.


Regardless of your location on campus (hallway, classroom, or outside) it is important to know what to do and how to protect yourself in an earthquake. Practice what to do during an earthquake and teach yourself how to react automatically when the shaking starts. Drop, Cover, & Hold!

  1. If you are outside when the shaking starts, get into an open area away from trees, building, walls, and power lines. Remain in the clear until the shaking stops.
  2. If you are on a sidewalk near a building, duck into a doorway to protect yourself from falling bricks, glass, plaster, or other debris. Once the shaking stops, move to an assigned assembly point and await instructions from the command center.
  3. Procedures inside building:
    1. Drop down to the floor.
    2. Cover, take cover under a sturdy desk, table, or other furniture, if that is not possible, then seek cover against an interior wall. Protect your head and neck with your arms. Avoid danger spots near windows, hanging objects, mirrors, or tall furniture.
    3. Hold, if you take cover under a sturdy piece of furniture, HOLD on to it and be prepared to move with it. Hold the position until the ground stops shaking and it is safe to move.
    4. If you are in a multi-story building and an earthquake hits, follow the drop, cover and hold procedures. If you are not near a desk or table, move against an interior wall, and protect your head with your arms. Once the shaking has stopped and it is safe to move, evacuate the building as quickly as possible.
    5. If you are in a wheelchair, stay in it. Move to cover if possible, lock your wheels, and protect your head with your arms.
    6. Once the shaking has stopped, and if you have been injured or are trapped in a building/room by falling debris, yell for help to notify others of your situation. If a window is available, hang a piece of clothing out the window to alert others of your location.
    7. Once the shaking has stopped and it is safe to move, move to your designated assembly point and await instructions from the command center.
    8. Evaluate situation and implement evacuation procedures if necessary. If required, evacuate to pre-assigned assembly area at least 100 feet from the building. Take grade book and check class roster immediately, reporting any missing students to the administration.
  • Earthquake Alarm - four (4) long rings; students and staff drop to floor, take cover under desk or table, hold on until tremors subside.